Personal information is data which by itself or with other data available to us can be used to identify you. Some of our programs involve the processing of information about children and young people. We attempt to collect date of birth information on data capture forms to allow us to identify young people treat data relating to young people and adults separately. We encourage young people to obtain the consent of their parents or legal guardian before submitting their personal information to us.
Volenti Academy (a subsidiary of Volenti Limited, company no. 03573676, whose registered office is Preston Park House, South Road, Brighton BN1 6SB) is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using our services, then you can be assured that it will only be used in accordance with this privacy statement.
What we collect and use
We may collect the following information:
- Full name and personal details of participants in our services including home address, email address, home and mobile telephone numbers and date of birth
- Full name and personal details of parent and/or legal guardian of the participant in our services including contact information (eg home address, email address, home and mobile telephone numbers)
- Medical history and information regarding any disability, health condition or medication required of participants
- Educational details including the name and address of the participant’s school or college
- Information relating to any affiliation with another football club
- Financial information to process payments for products and services that are purchased from us and for fraud detection and prevention purposes
We will tell you if providing some personal data is optional but in all other cases personal data must be provided in order for us to perform the services you contract with us to perform.
What we do with the information we gather
We require this information to be able to perform our contract to provide football and educational programmes, and in particular for the following reasons:
- To respond to enquiries to our website
- For communication purposes
- For internal record keeping
- To notify you of any changes to our programmes including delivery at a specified time and place
- To perform any contractual obligations with third parties (eg schools, colleges and establishments) to deliver our football and educational programmes
- Monitoring and evaluation purposes
- We may post photographs of individuals on our website but only with consent
- We may use the information to improve our products and services
- We may periodically send promotional emails about football programmes we think you may find interesting using the email address which you have provided and send you marketing communications where we’ve asked for your consent to do so.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
- whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used for direct marketing purposes
- if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at firstname.lastname@example.org.
We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so.
In general we retain personal information for as long as is necessary to fulfil the purposes for which it was collected and/or in order to comply with our legal obligations.
You may request details of personal information which we hold about you under the General Data Protection Regulation 2018. If you would like a copy of the information held on you please write to email@example.com or write to us at Suite 229-230, Temple Chambers, 3-7 Temple Avenue, London, EC4Y 0DT.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
You have the right to complain to the Information Commissioner’s Office and can contact them via their website ico.org.uk and they can investigate compliance with data protection law.